Vendor prepayment functionality divide into 2 parts as the following:
A-prepayment from payment journal
B-prepayment from purchase order
A-prepayment from payment journal
1-create prepayment posting profile
Go to accounts payable /setup/vendor posting profile
you can create prepayment posting profile per (vendor group /specific vendor /all vendors) from Account code
assign the summary account and sales tax prepayments if you need
2-Setup Accounts payable parameters to use prepayment posting profile
Go to accounts payable /setup/Accounts payable parameters/ledger and sales tax tab
select the prepayment posting profile
3-create payment journal
Go to accounts payable/payments /payment journal
create payment journal and select the Amounts include sales tax check box if you want to post the prepayment journal voucher with sales tax amounts in the setup tab
click lines and select enter the vendor and amount with the offset account for your prepayment
then go to payment tab and check vendor profile with the prepayment and click prepayment journal voucher
post the payment journal
B-prepayment from purchase order
1-to create prepayment from the purchase order, you must set up prepayment for item
go to inventory management /setup/posting/posting /purchase order tab
click prepayment checkbox to set up prepayment per (item/item group/all items /category) as the below
Note:
(in Dynamics AX 2012, you can access category from procurement and sourcing /set up /categories/procurement categories)
or (product information management/set up/categories /categories hierarchy)
but in dynamics 365, you can access it from (product information management/set up/categories and attributes /categories hierarchy for association ) only
2-create purchase order
go to accounts payable /purchase order/all purchase order
click new purchase order and select your vendor, and add your items
click prepayment
you can create prepayment as a percent of the net amount or fixed amount
select the prepayment category id and click save
confirm the purchase order
3-create prepayment invoice
click invoice tab and click prepayment invoice
enter number and invoice date
click post
to view prepayment invoice click invoice tab and click the invoice button in journals
4-create payment journal for prepayment
Go to accounts payable /payments/payment journal
create payment journal and click lines to select your vendor
click settle transaction to select your prepayment and click ok
click post
5-Create prodct receipt
enter product receipt number and click ok to post product receipt
6-invoice purchase order and apply the prepayment
click invoice in invoice tab
enter the invoice number and invoice date and click apply prepayment button
Thanks.
great post awsome
ReplyDeletecan you help me?
ReplyDeletewhen i post purchase order invoice with apply prepayment
i have some error
"The accounting distribution is invalid for the document as it contain erroneous distribution records. Please correct the accounting distribution records for document and try again. Detailed information for your administrator: SourceDocumentHeader 68719715543 SourceDocumentLine: 0 and AccountingEvent 68719802558"
you have some solution or setup for this error?
Thank
Nconsascirbu Deanna Harris https://wakelet.com/wake/49UytIHuWEr2XOvr2d4i3
ReplyDeletesetzmenrocyc
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